HR and Payroll services in Poland

Today’s business market poses many challenges for companies, such as the need for flexibility, focus on core competencies, and optimization of processes. In this context, professional HR and payroll services are becoming a key element in managing a business.

Our offer includes comprehensive HR and payroll support, which helps increase operational efficiency and reduce business costs. By choosing to work with us, you gain access to experienced specialists and modern tools that enable precise management of salaries and HR documentation.

Our HR and payroll outsourcing services not only reduce costs associated with maintaining workplaces and purchasing specialised software but also guarantee the confidentiality of salaries. With our expertise in Polish labour law, we offer professional advice and tailor our services to the specific needs of your company. Collaboration with us ensures that HR and payroll matters are handled in accordance with applicable regulations and with the utmost care.

We encourage you to contact us. During a meeting, we will be happy to discuss the needs of your company and present how our services can help implement them.

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Within our HR and payroll services offer, we provide comprehensive services in the area of payroll management, HR documentation, and compliance with applicable regulations. Our services are aimed at companies of all sizes and industries that wish to focus on their core business, entrusting us with responsibility for key HR and payroll processes.

Thanks to our experience and knowledge, we are able to provide solutions that not only increase operational efficiency but also minimize the risk of errors and ensure regulatory compliance. Our offer is flexible and tailored to the individual needs of your company, allowing you to optimize costs and improve the quality of HR and payroll services.

Detailed scope of services we offer as part of our comprehensive HR and payroll services in Poland:

• Salary calculation: We provide comprehensive salary calculation services that include standard salaries, as well as allowances, bonuses, and other benefits. Our solutions are tailored to current legal regulations and the salary policies set by your company.
• Benefit calculation: We calculate benefits such as sick leave, care benefits, holiday compensation, and other elements of compensation. Our services ensure that all benefits are calculated in accordance with applicable regulations and company policies, minimizing the risk of errors and underpayments.
• Preparation and updating of HR documentation: Our offer includes complete preparation and ongoing updating of HR documentation. We create and maintain employee records, employment contracts, regulations, and other HR documents. Our services ensure compliance with legal regulations and streamline the document management.
• Preparation of HR documentation: We prepare all necessary HR documents such as certificates, tax forms, and reports required by law and internal company regulations. Documents are prepared with the utmost care, accuracy, and compliance with legal requirements.
• Labour law advisory: We offer professional legal advice on labour law, including employment, payroll, social security, and ZUS regulations. Our team of experts will help you resolve any doubts or problems related to labour law regulations, providing comprehensive support and up-to-date information.
• Employee registration and de-registration with ZUS: We comprehensively manage the processes of registering and de-registering employees with the Social Insurance Institution (ZUS). With our help, you can be assured that all formalities are handled on time and in accordance with applicable regulations.
• Support with PPK: We assist in the implementation and management of Employee Capital Plans (PPK). Our services include both advisory and practical support in managing PPK, which allows for efficient and legally compliant fulfilment of related obligations.
• Settlement of Social Benefits Fund: We manage settlements related to the Company Social Benefits Fund (ZFŚS). Our services ensure the proper management of social funds, which allows for effective and compliant support for employees in the area of social benefits.
• HR forms in three languages: Our HR forms are available in Polish, German, and English. This facilitates smooth cooperation with international clients and employees, providing easy access to necessary documents in preferred languages.
• Services for international companies: We specialize in providing services to foreign companies operating in Poland. We offer payroll services for expatriates assigned to work in Poland, support in obtaining work permits, and advice on adapting foreign standards and procedures to Polish labour law. Our services provide a comprehensive international support tailored to the needs of global clients.

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• Cost reduction: Our HR and payroll services in Poland allow you to significantly reduce business operation costs. The need to maintain qualified workplaces and purchase computer hardware and specialised software is reduced, resulting in an overall reduction in company expenses.
• Confidentiality of salaries: We guarantee complete confidentiality of employee salaries, which is crucial for many companies. Our solutions ensure that payroll data is secure and accessible only to authorized individuals.
• Personalised approach: We always tailor the scope of our services to the specifics and requirements of your business. This allows us to provide solutions that best meet the needs of your company and ensure the highest level of efficiency.
• Expert support: Our team of HR and payroll specialists ensures precise record keeping and professional advice on Polish labour law. Thanks to our knowledge and experience, you can be sure that all HR and payroll matters are handled in accordance with current regulations.
• Access to modern tools: We use the professional R2Płatnik system to manage HR data and offer the possibility of remote access and work on the systems used in your company. Our tools ensure convenient and efficient management of all aspects related to HR and payroll.

We place great emphasis on an individual approach to each client, which is key to providing high-quality HR and payroll services. We understand that each business is unique and has its own specific needs and requirements. That is why our customer service is tailored to individual expectations, which allows for effective and efficient management of HR and payroll matters.

• Dedicated client account manager: Each of our clients is assigned a personal account manager who is responsible for communication and coordination of HR and payroll service activities. Ain addition, we offer the possibility of contact with an account manager who speaks a foreign language, which is important for international companies and their diverse staff.
• Support from a team of experts: The client account manager works with a team of specialists who support them in more complex legal and HR issues. As a result, our clients are assured that any issues are handled with due diligence and in accordance with current legal regulations.
• Problem-solving and advisory: Our team is always ready to quickly resolve problems and provide expert advice. Whether it concerns labour law regulations, salary calculations, or document administration, we are here to help and find the best solutions.
• Continuous improvement: We regularly analyse our processes and collect feedback from clients to continuously improve our services. We strive to continually improve our service standards to ensure you receive the highest quality and complete satisfaction from our cooperation.

Our HR & Payroll Specialist

Barbara
Senior Manager
Head of HR & Payroll Department
Polski

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We offer comprehensive support in the areas of tax advisory, tax compliance, and social security. Our services include:

• Tax advisory: We assist with tax optimization for employees and executives, both nationally and internationally. We offer support in the areas of payroll taxation, sales income, and tailor tax strategies to our clients' specific business needs.
• Tax compliance: We offer advisory services on tax obligations, prepare tax agreements, and assist with payments to the correct bank accounts. We represent clients before Polish tax authorities and coordinate international tax settlements.
• Social security: We advise on optimizing social security and health insurance costs and prepare the necessary documents for employees assigned abroad. We assist in the planning and implementation of social security and health insurance solutions.

Our comprehensive consulting services provide full support in the area of tax and social security, tailored to the needs of both domestic and international clients.

We are here to answer any questions and help you with any aspect related to our HR and payroll services. If you have any questions, need more information, or wish to schedule a an appointment, please contact our office. Our team of experts will be happy to assist and address any concerns you may have.

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