Human Resources Administration

/ HR & Payroll outsourcing in Poland

We offer comprehensive HR administration services for companies of various business profiles. Our team of qualified HR and payroll specialists ensures reliable and timely completion of assigned tasks, based on years of experience and knowledge of current labour law and social insurance regulations.

Why should you trust us?

  • Experience: Our team consists of experienced specialists who have the necessary knowledge and skills in the field of HR administration.
  • Individual approach: We understand that each company has its unique needs. Therefore, we adapt our services to the specific requirements and expectations of the client, providing comprehensive support tailored to your business.
  • Security: We ensure the security of your employees' personal data, using the latest technological solutions and implementing proven procedures.

Our HR Administration Services

  • Registration of our Clients with National Social Insurance
  • Registration of Employees with National Social Insurance
  • Maintenance of Employee’s personal files and work records
  • Supervision of Employee related work times
  • Supervision of Employee Statutory medical Examinations.

Our HR administration services are primarily addressed to:

  • Employers
  • Foreign nationals performing work/delivering services in Poland
  • Polish nationals seconded to work outside Poland
  • Management and supervisory board members, as well as management staff
  • Individuals who obtain revenue from copyrights, patents and inventions
  • Partners and shareholders of partnerships and companies
  • Individuals conducting business activity.

Our Team

Our HR & Payroll team includes specialists having extensive knowledge and experience in the areas of personal income taxation and social security, procedures of legalisation of stay and work, international assignments, as well as human capital consulting. Our expertise in Polish regulations, as well as constant monitoring of the changes in the tax and social security law, enable us to provide our clients with comprehensive advisory aimed at solving problems encountered by the Polish and foreign companies.

Scope of our services in co-operation with our Tax & Legal Services:

Tax advisory

  • Tax effective employment structures for Polish and foreign employees, including creative ones (experts, programmers, analysts, constructors, employees of research institutes, etc.)
  • Tax advisory for high earners, to include international tax optimisation
  • Tax optimisation for board members and management staff
  • Advisory regarding taxation of remuneration and additional benefits
  • Taxation on income derived from sales of shares/enterprises
  • Specialised services for German-speaking clients (German desk) and English-speaking clients (English desk).

Tax compliance

  • Advisory regarding taxpayer’s and employer’s obligations
  • Preparation of monthly and annual tax reconciliations
  • Assistance in making tax payments to appropriate Polish tax offices’ bank accounts
  • Applying for obtaining a taxpayer’s identification number (NIP) and data update in case of any change
  • Representing client during the administrative proceedings before the Polish tax authorities (Polish tax offices and chambers, Ministry of Finance)
  • Co-ordination of tax settlements between host and home countries.

Social security – consulting

  • Optimisation of engagement structures in the scope of social security and health insurance burdens
  • Consulting regarding the social security, health insurance implications of specific compensation and benefits elements
  • Consulting regarding the social security implications of various legal titles under which remuneration is paid.

Our HR & Payroll Specialist


Senior Manager
Head of HR & Payroll Department

Social security – international transfers of employees

  • Planning of efficient solutions in the scope of assignment of employees in the light of the social security regulations, including the Regulation (EC) No. 883/2004 of the European Parliament and of the Council and Regulation (EEC) No. 1408/71 of the Council, as well as bilateral agreements concluded by Poland
  • Preparation of applications for documents certifying that individuals seconded to work within the European Union and countries with which Poland concluded bilateral agreements in the scope of social security, are subject to social security system of a given country (e.g. forms A1, E 101, PL/USA 1)
  • Preparation of applications for obtaining European forms certifying the possibility to take advantage of state healthcare in a host country
  • Preparation of agreements for taking over the remitter’s obligations in the scope of social security and health insurance contributions by a non-Polish employee under the respective regulations
  • Preparation of calculations of social security and health insurance contributions, as well as preparation and filing with the appropriate Polish authorities of registration and reconciliation documents for assignees to Poland, and being subject to obligatory social security and health insurance in Poland
  • Preparation of documents necessary to register an individual for the purposes of voluntary pension and disability insurance
  • Concluding agreements with the National Health Fund (Narodowy Fundusz Zdrowia) for the accession to voluntary health insurance on behalf of insured individual
  • Representing clients in administrative proceedings before the Social Security Authority (Zakład Ubezpieczeń Społecznych)
  • Preparation of applications to the Social Security Authorities (Zakład Ubezpieczeń Społecznych) for obtaining a written interpretation on the scope of method of applying social security regulations.

We ensure the security of personal data by using proven procedures and modern system solutions that protect them against unauthorized access, loss, or disclosure. We regularly monitor changes in labour, tax, and social security laws to avoid the risk of violating the regulations and to be prepared for amendments. This allows us to quickly respond to new requirements.

We encourage you to contact our office so that we can better understand the specific nature of your business and individual needs related to the HR and payroll area. Our experienced team is ready to customize comprehensive solutions to the unique requirements of your company. During an individual consultation, we will discuss the details of salary management, reporting, and all aspects related to Human Resources Administration.

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Our publications on social security contributions in Poland

Please click here to view all our Publications »


I would like to take this opportunity to express my thanks again for the very good cooperation, the quick compilation and processing of the data and the support for the shareholders' meeting. I do hope that we can meet again in person at the latest when we discuss the next deal.

Elisabeth Neumann , I.G. Pflanzenzucht GmbH
Authorised representative, Finance director


Last update : 04.03.2024

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