Document automation (also known as document assembly) is the design of systems and workflows that assist in the formation of electronic documents. This process is increasingly used within certain industries to assemble legal documents, contracts and letters. Document automation systems can also be used to automate all conditional text, variable text, and data contained within a set of documents.
Benefits of outsourcing to getsix®
The automation of your documents within your organisation has three major benefits:
- Risk Reduction
- Superior Compliance
- Operational Efficiency
Outsourcing your document automation to getsix® would help you to have more control and significantly reduce the amount of time taken surrounding your documents.
Let getsix® automate and minimise your companies’ data entry, decrease the time spent proof-reading, and lessen the risks associated with human error. Further benefits include – time and financial savings due to reduced paper handling, document loading, storage, distribution, postage/shipping, faxes, telephone, labour and waste.
If you ensure that the information contained within business-critical documents is accurate, it goes a long way towards mitigating risk and improving compliance. getsix® can transform even the most complex documents into intelligent, interactive templates that allow document authors to control the data used to populate and generate a customised document.
For example… Logistics, supply chain management or distribution centres
Within these sectors there are many documents used, for example: invoices, packing lists, damaged/returned good lists, import/export, and delivery to name a few. These documents are usually the contracts between the consignee and the consignor, so they are very important for both parties. Document handling within logistics, supply chain management and distribution centres is usually performed manually or semi-automatically using bar code scanners.
Also, remembering the internal contracts with your employees and external contracts, which have many sections the same. If one section has to be changed in all contracts, you would not have to change hundreds of word documents.
Allowing getsix® to look after your document automation would protect your privacy and potentially identify theft, which of course are major concerns, especially with the increase of e-Commerce, Internet/Online shopping are making it more important than ever to guarantee the correct document is married or associated to the correct order or shipment every time.
You could spend several months researching and potentially trying to source this service, but let getsix® assure you, there is no solution out there that is as comprehensive, user-friendly, and affordable as ours.
getsix® can successfully streamline the process of your documentation. What are currently extensive procedures, highly prone to human error can be transformed into a few simple clicks. This not only saves your staff a significant amount of time, but also provides you potentially with the edge over your competition for how quickly getsix® can generate documentation for your clients.
Once implemented, getsix® documentation automation vastly reduces the time taken to produce even the most complex documents, resulting in a huge reduction in staff time and associated costs per document produced. Some of our clients now produce thousands of documents per month, with 100% accuracy and compliance.
What’s more getsix® can integrate with your other line of business system to bring efficient document automation capability to the heart of your CRM, document management or other business applications.