Does a qualified electronic signature work in Poland’s KSeF system?
Yes, a qualified electronic signature is one of the accepted authorisation methods in the the National e-Invoicing System (KSeF) in…
Frequently asked questions about: Qualified electronic signature
Can I use a qualified electronic signature in Poland to handle matters with KRS, CRBR, or the tax office remotely?
Yes, the qualified signature is widely used for online submission of documents to systems such as KRS, CRBR, and e-Deklaracje….
Do I need a PESEL number to get a qualified signature in Poland?
It is not mandatory, but having a PESEL number makes the process significantly easier and faster. In many cases, obtaining…
Can a qualified electronic signature in Poland be integrated with corporate systems?
Yes, many providers offer integration with internal systems such as ERP, document workflow, HR, or accounting. Signatures can also be…
How long is a qualified electronic signature in Poland valid?
The validity of a certificate depends on the selected option – usually 1, 2, or 3 years. After this period,…
Can I use one qualified electronic signature in Poland for multiple companies?
Yes, as the signature is linked to a person, not a specific company. This means one individual can use the…
Can foreign entrepreneurs obtain a qualified electronic signature in Poland?
Yes, access is not restricted by nationality. However, identity verification is required – usually via passport or/and PESEL number. Having…
Can I transfer my qualified electronic signature in Poland to another provider?
No, it is not possible to transfer an active certificate to another provider – each certificate is linked to a…
Which qualified signature providers are worth considering in Poland?
Several verified providers operate in Poland, offering various technical solutions and pricing models. These include CERTUM (SmartSign), EuroCert (SecureDoc), KIR…
Where can I purchase a qualified electronic signature in Poland?
Qualified signatures can be obtained from certified trust service providers listed in the official register. The most popular in Poland…
What are the technical requirements for using a qualified electronic signature in Poland?
You need a computer or phone with internet access and appropriate software from the provider. Depending on the signature format,…
Can I give my qualified electronic signature in Poland to someone else?
No, a qualified electronic signature is assigned to one specific individual and must not be shared with anyone. Even if…
What happens when my qualified certificate in Poland expires?
Once the certificate expires, you can no longer use the signature to sign documents. To continue using it, you need…
Can I use a qualified electronic signature in Poland on multiple devices?
Yes, the signature can be used on different computers or phones – depending on the chosen solution. If using a…
What is the process for obtaining a qualified electronic signature in Poland?
To obtain a qualified signature, you must choose a certified provider and go through the identity verification process. The qualified…
What are the costs associated with obtaining a qualified electronic signature in Poland?
The cost depends on the provider, the chosen solution (e.g. mobile app or cryptographic card), and the certificate validity period…
Can I use a qualified electronic signature in Poland while abroad?
Yes. A qualified electronic signature in Poland works independently of your location – you can sign documents from any country….
What documents can I sign with a qualified electronic signature in Poland?
A qualified electronic signature allows you to sign all documents requiring a handwritten signature – including contracts, applications to the…
What are the differences between a qualified and a non-qualified signature in Poland?
A qualified signature is issued by a certified provider and requires identity verification. It has full legal effect and can…
What is a qualified electronic signature in Poland and how is it used in business?
A qualified electronic signature in Poland is the digital equivalent of a handwritten signature, allowing the signing of documents required…
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