Optimise your Business Process with Digitally Archived Documents
Being one of the leading document management companies in Poland, getsix® stays dedicated to safeguarding your sophisticated data components, through seamless document management in the cloud or in-premise. Performing in-sync with your digital requirements and current trends, we help clients enhance their productivity, while monitoring and managing their documents across different platforms and devices.
Over time imperative business documents, such as contracts, letters or project documentation, can quite easily reach substantial volumes and take up valuable and expensive storage space. Furthermore, manually searching for significant data can consume untold amount of employee’s time. To save on facility costs, decrease working hours and considerably speed up business processes, many companies transform printed business documents into digital records that can be electronically archived, efficiently managed and easily accessed.
getsix® has a solution for capturing paper documents and their automated conversion into searchable digital data files. This helps companies quickly digitise any amount of paper records, making them obtainable for later electronic archiving and records management processes. By scanning all correspondence, printed files or faxed letters and turning them into digital documents, for example MRC-compressed, searchable and indexed PDFs or PDA/A-files, your company would obtain electronic files that keep the look of the paper originals. With these files being small in size they are suitable for long-term archiving with high visual quality. This makes them easily readable on different electronic devices, easily accessible from remote locations and can be centrally archived in digital document archives, electronic archives or in Document Management Systems. Having this quick, ‘anywhere’ access to digitally stored business documents (with of course defined access rights), should significantly speed up internal processes and increase the productivity of any company.
Benefits of using Digitised Document Archive and Search
Access to Documents – ‘Anytime, Any Place’
Your digital documents can be electronically retrieved from your document archive anytime and quickly distributed via e-mail, changing physical copying or time-consuming forwarding of printed copies.
Locating the Right Document/s – Quickly and Simply
Documents which contain suitable keywords in the text or appropriate information in the meta data can be identified by electronic search systems and presented within seconds. There is no arduous manual search for appropriate information through each individual page.
Well-organised Document Management
Digitised and indexed documents can be exported to a Document Management System and automatically stored in an appropriate digital document archive, where their usage can be tracked, documented and managed.
Simple Re-use of Printed Text
Initially printed content can be edited and re-used in Microsoft® Word or Excel® when it is turned into editable text. This conversion of paper documents into editable formats saves work spent on re-typing and reproducing documents.